Harvest Hub International
A blank form a buyer completes before contacting any separately verified supplier: commodity, form, quantity, destination, packaging, timing and documents.
A shipment brief is a one-page record of what you actually want. It is not a purchase order and it commits nobody. Its purpose is to remove ambiguity before money, time or freight is involved. Fill every field in plain language, flag anything still open, and take the completed sheet only to a supplier you have independently verified.
Start with the commodity in full: onion, rice, a named spice, fruit, vegetable, makhana, grain or pulses. Then record the form exactly as this catalog states it — fresh, frozen, dehydrated, whole, powdered, basmati, non-basmati or pulp. Two buyers using the same crop word and different forms are not ordering the same product.
Next, state the amount together with its unit, because a number without a unit is unusable. Add the destination country and, where relevant, the port or delivery point, followed by the packaging you require: outer material, net weight per pack and any labelling language. Each of these lines must be confirmed by the supplier rather than assumed from this page.
Timing follows scope. Record the desired delivery date or window, and separately note whether a particular batch or shelf position matters to you. None of that is published here, and no delivery standard is implied. The brief is prepared for a later approach to an external counterparty.
Documents form the final block. List the certificates, inspection reports, phytosanitary papers, origin documents and batch records you expect to receive, then mark each as to be confirmed.
Re-read the completed sheet as a supplier would. If any line could be read two ways, rewrite it. The value of a brief is precision: one document answering what, in which form, how much, to where, in what pack, by when and with which papers — with every answer confirmed outside this catalog rather than assumed from it.
Further reading